Reader Comments

Great Team Productivity Template Recommendations

by Son Harbin (2020-03-06)

Managing time effectively is one of the largest challenges managers face today. Once we conduct workshops for them, among the critical tips that we give them is to use templates.

This applies for e-mail formats which they normally use on a regular basis, for periodic reports that they need, team induction and also in making presentations.

When we do the exact same task over and over again, it is necessary to reduce the time that such a task takes. The top way to reduce the time and ensure consistency in results is to use templates - or ready-formats.

The way to go about this is to list down the activities which you perform frequently. Let me take the example of presentations. In case you are a middle/senior level manager who makes presentations often times, you need to make certain points over and over again. Take the situation of a periodic report that you may need to present. As the numbers and analysis may change, the main content remains the same.

You might break down your periodic report presentation into components like:

Executive summary of performance
Bar graph that shows performance in period
Individual performance breakup
Achievement Highlights
List and status of new activities implemented within the period
Issues and proposed action for next period

Once you have these presentation template slides in place, you may just reuse the slide template every time by filling within the updated details. This sort of template has the following benefits:

It saves time because you do not need to rethink the content every time
It guarantees that you don't miss out any points in a hurry
You can get this content filled in by somebody else
Once you have the best flow for your content, you get to retain it time after time.

As you can easily see, there are lots of benefits to having templates. You can create templates like this for yourself or buy it online. Readymade presentation templates are available online on various sites. Such presentation templates can be created for other types of presentations like new business proposal, goods and services pitches, board meeting presentations, strategy presentations and marketing presentations.

You may also create templates like this for other tasks like team induction. A standard process flow for inducting a brand new member within the remote team templates for example can be created. In the event the person joins, everybody within your team would be aware of what needs to be done. This saves time as well as the effort of rethinking.